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Privacy Policy

INTRODUCTION

Morningside Nannies is a Houston, TX based nanny referral agency.  We collect information about you to carry out our business activities.

This privacy policy details how “Morningside Nannies” (“the Company”) collects and processes your personal data. This applies to website visitors, potential clients or candidates, clients, candidates, and third parties.

“Personal Data” is any information identifying about an individual, excluding anonymous data. This may include personal information like your name, contact information, date of birth, background information or information obtained via a reference or research regarding personal and work history and behaviors.

“Processing” or “Process” means any activity involving the use of Personal Data. This includes obtaining, recording, storing, or utilizing this data. It also includes the transmission or transferring Personal Data to third parties.

Michelle LaRowe and Jolene Myers are the data controllers and are responsible for your Personal Data, including determining when, why and how to Process Personal Data.

Michelle and/or Jolene may be reached by email at info@morningsidenannies.com, by fax at 888-503-1310 or by postal mail at 3701 Kirby Drive, Suite 989 | Houston, TX 77098.

If you have questions about how we collect and process data or if you’d like to opt out of data collection, data processing or be removed from our database, please contact us immediately. Please allow 7-14 days to process your request.

GDPR PRINCIPLES WE ADHERE TO

This policy has been updated to reflect the principles and safeguards set out in the General Data Protection Regulation (EU) (“GDPR”). This policy was last updated May 30, 2018.

The eight principles relating to the Processing of Personal Data set out in GDPR which require Personal Data to be and which we adhere to include it be:

  • Processed lawfully, fairly and in a transparent manner (Lawfulness, Fairness and Transparency).
  • Collected only for specified, explicit and legitimate purposes (Purpose Limitation)
  • Adequate, relevant, and limited to what is necessary in relation to the purposes for which it is processed (Data Minimisation).
  • Accurate and where necessary kept up to date (Accuracy).
  • Not kept in a form which permits identification of Data Subjects for longer than is necessary for the purposes for which the data is Processed (Storage Limitation).
  • Processed in a manner that ensures its security using appropriate technical and organizational measures to protect against unauthorized or unlawful Processing and against accidental loss, destruction or damage (Security, Integrity and Confidentiality).
  • Not transferred to another country without appropriate safeguards being in place (Transfer Limitation).
  • Made available to individuals such as to allow them to exercise certain rights in relation to their Personal Data (Data Subject’s Rights and Requests).

HOW PERSONAL DATA IS USED

We will only use your Personal Data when legally permitted. The most common uses of your Personal Data are:

  • Where we need to perform business actions you’ve requested or agreed to in accordance with our terms and conditions of business as outlined in our policies and procedures
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests
  • Where we need to comply with a legal or regulatory obligation

Generally, we do not rely on consent as a legal ground for Processing your Personal Data, other than in relation to sending marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time. To do so, please email info@MorningsideNannies.com.

For example, to register you as a new client, we may gather identifying information about you and your family, including your contact information, payment, and transaction information to search for suitable candidates for your family and to process, manage and collect payments and fees in accordance with our client agreement, company policies and practices.

To register you as a new candidate, we may gather identifying information about you including your information to confirm your identity, contact information, and information on your work history, personal and criminal background, skills, and experience in accordance with our company policies and practices and in the authorization and disclosure provided to you.

We may also use your personal and technical information to manage our business relationship with you, in the use of analytics to improve our website, services, marketing and client and candidate relationships and to recommend products of services that may interest you.

USE OF COOKIES

We may use cookies to personalize and improve your online experience. A cookie is a text file that is placed on your hard drive by a web page server. Cookies are not designed to run programs or deliver viruses to your computer. One of the primary purposes of cookies is to provide a convenience feature to save you time. You may have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline all cookies if you prefer. Alternatively, you may be able to modify your browser setting to notify you each time a cookie is tendered and permit you to accept or decline cookies on an individual basis. If you choose to decline cookies, however, that may hinder performance and negatively impact your experience on our web site.

INFORMATION WE OBTAIN FROM OTHER SOURCES

In addition, we may obtain information about candidates from other sources such as job board websites, online resume libraries, online recruiting sites, references, personal recommendations, web searches and social media.

Such information shall be gathered and processed by us to facilitate compliance with our obligations to our clients and candidates. Additional information on sources we use to gather information can be found in our candidate disclosure and authorization form.

MARKETING COMMUNICATIONS

You may receive marketing communications from Morningside Nannies if you have

  • requested information from us or registered with us as a candidate or client; or
  • if you applied for one of our positions via a third party; or
  • if you have not opted out of receiving marketing communications

To opt out of marketing communications please email info@MorningsideNannies.com.

DISCLOSURES OF YOUR PERSONAL DATA

We may have to share your Personal Data with the parties set out below and in section 3 above.

  • Clients who are looking for suitable candidates to fulfil a role they are offering.
  • Candidates who are interviewing with clients regarding a role they are offering.
  • Third parties who provide information regarding a candidate or client.
  • Service providers who provide IT and system administration services.
  • Professional advisers including lawyers, bankers, auditors and insurers who provide consulting, banking, legal, insurance and accounting services.
  • Other branches of Morningside Nannies, our affiliate businesses under Longhorn Leads, LLC and other agencies
  • Third parties to whom we sell, transfer, or merge parts of our business or our assets.

We require all third parties to whom we transfer your data to respect the security of your Personal Data and to treat it in accordance with the law. We only allow such third parties to Process your Personal Data for specified purposes and in accordance with our instructions.

INTERNATIONAL TRANSFERS

We occasionally have clients and candidates outside of the United States seeking to do business with our agency. When applicable, we may collect, process or transfer data from and to sources outside of the United States.

DATA SECURITY

We have put in place appropriate security measures to prevent your Personal Data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed.

In addition, we limit access to your Personal Data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only Process your Personal Data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected Personal Data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

DATA RETENTION

We will retain your Personal Data for as long as we deem necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, tax, or reporting requirements.

In some circumstances you can ask us to delete your data and it is our responsibility to make sure that any Personal Data we retain is accurate. So, if you would like us to erase your data (to the extent that we are able) or there are any changes to your data which means what we currently hold is inaccurate, please contact us immediately and allow 7-14 days for a response.

Morningside Nannies

3701 Kirby Drive, Suite 989

Houston, TX 77098

info@MorningsideNannies.com

YOUR LEGAL RIGHTS

Under certain circumstances, you have rights under data protection laws in relation to your Personal Data.

To view your rights, please click here.

Should you wish to exercise these rights, please contact us. You will not have to pay a fee to access your Personal Data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is unfounded, repetitive, or excessive. We reserve the right to refuse comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Data and to exercise your rights outlined above. This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request.