Changes to the IRS Mileage Reimbursement Rate for 2013

Morningside Nannies encourages parents with nannies who use their own vehicle to transport the children and run work-related errands to reimburse their nannies according to the IRS standard mileage reimbursement rate.

The IRS mileage reimbursement rate is designed to cover transportation costs including gas, vehicle maintenance and vehicle wear and tear during working hours. The miles a nanny commutes to and from work are not eligible for reimbursement.

As of January 1, 2013, the IRS standard mileage reimbursement rate will be $56.5 cents per mile. This amount is one cent higher than the 2012 rate.

Nannies can keep track of work-related mileage by:

• Keeping a log book in the vehicle and tracking the starting and ending mileage.
• Purchase and use a notepad especially designed to track mileage.
• Use an iPhone app like Trip Cubby, Tap2Track or a variety of other available applications.

Once nannies have tracked their mileage for the pay period, they should tally up the miles, multiply them by the mileage reimbursement rate and turn in a reimbursement request to their employers including the number of miles driver, the mileage reimbursement rate and the total requested reimbursement.

Prior to nannies transporting children in their own vehicle, they should confirm that their automobile policy covers transporting children for work. If it doesn’t, the policy should be changed to include such coverage.

Nannies should also ensure that they have proper child passenger restraints correctly installed in their vehicle and that they have a clear understanding on how to safely use them.

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